Zoom Tips For Startups.
Now that meeting online is a necessity, do you know the various ways to control and improve Zoom meetings and other online gatherings? Zoom has packed plenty of complexity into all the options that can be enabled or disabled to meet different business needs. You will need to decide how many of those choices should be left to the individual versus mandated Zoom's administrative controls.
You've probably attended more than a few Zoom sales meetings over these past few Covid years. There are some people, however, who don't appreciate zoom and who don't understand the dos and don'ts of Zoom meetings.
Check out these expert tips to avoid embarrassment and boost productivity.
#1. Join your Zoom meetings early
Do you log on at 9:59 am if a Zoom meeting starts at 10? That's too late. Think about, you would not arrive at a client meeting late, so why go to a Zoom meeting late? Instead of signing in a minute before the meeting is scheduled to start, sign in earlier. 10 minutes is adequate for most meetings. You can turn off your camera and microphone while you're waiting to start, and if there's any casual conversation going on, feel free to join in. One way to be sure you sign in early is to put the meeting link in your calendar so you don't have to email the host to provide the link. It's a simple click to enter the meeting without having to search emails for the meeting invite.
#2. Someone should be in charge of every Zoom meeting
Every online meeting should have a host, and large meetings should probably have a few co-hosts as well. I am referring to being in charge of the meeting controls like the eject button to kick someone out of a meeting if necessary- or more commonly, to mute their mic. This rule is easy to violate when multiple people or teams are sharing an account. If it's your account and you've logged into Zoom, you will be the host when the meeting starts. If you were sent a link to join the meeting by an administrative assistant who set it up using the boss's credentials, and neither of them will be in the meeting, it's possible that the meeting will have no host at all- no one in control.
#3. Make your studio look like a castle
This kind goes without saying, but I can't tell you how many people are working with horribly cluttered backgrounds behind them. Always be a brand representative. Open doors and closets and stuff laying around doesn't speak well for you or your brand.
#4. Don't be a distraction
Close your camera if you're going to be walking around. I've seen too many room ceilings and bobbing cameras instead of people sitting at their desks. Also you should certainly mute your microphone when you aren't speaking especially if you're in a noisy area.
#5. Do not ignore meeting participants
For the hosts of combination face-to-face and Zoom meetings, please restate any questions or comments coming from the in-person participants in the host's room. Remote participants often can't hear what's been said by those in the room with the host. Also advise remote participants to speak up when they have questions or comments. Make a point of regularly scanning the participant screens so you'll know if someone has something to say when they raise their hand or put a comment in the chat.
#6. Get into the rhythm of a zoom meeting
Some hosts will acknowledge speakers and tell them the order in which they will speak. This encourages participants to listen to each other because they know that later they will have an opportunity to speak when it's their turn. Sometimes it happens, though, that two people will speak out the same time. If this happens to you, be the courteous one, back down, and simply say, "Sorry, you go."
Final Thoughts...
You may still think there are some disadvantages to Zoom meetings. But with your new awareness, you won't be one contribution to the poor meeting experience.
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